RFA/RFP/IFB

REQUEST FOR QUOTATION:

SUPPLY OF 1,000 BRANDED, LOADED AND LOCKED FLASHDRIVES

(RFQ-W4H-FY17-02)

 

Date:  14th June 2017

From

To

Cooperative Housing Foundation

doing business as Global Communities

Prospective Suppliers

 

 

Special Instructions

Delivery Terms

All quotations must be submitted on company letterhead, must include Supplier’s legal address, must be stamped, and must be valid for no less than 60 calendar days.

Global Communities Ghana, #63 Tripoli Street, East Legon, Accra

 

Quotation Submission Date:

Submit Quotation to:

Terms of Payment:

No later than 12:00 noon of 19th  June 2017

Alberto Wilde (Chief of Party)

Email:  This email address is being protected from spambots. You need JavaScript enabled to view it.

Phone: +233302522568

100% upon delivery and acceptance

 

I.          STATEMENT OF WORK

A.  Required Items

Item

Description/Technical Specifications

Quantity


4Gb branded flashdrive (RUBBER BAND DESIGN)

  • 4Gb Flashdrive
  • Branding (RADIO SPOTS IN WASH COMMUNICATION PACKAGE – FUNDED BY USAID) using screen printing
  • Transfer of data (to be supplied) to flashdrives
  • Flashdrives are to be made Read only after initial transfer of data

1,000 pieces

4Gb branded flashdrive (ATM SHAPED DESIGN)

  • 4Gb Flashdrive
  • Branding using digital printing (artwork attached in email)
  • Transfer of data (to be supplied) to flashdrives
  • Flashdrives are to be made Read only after initial transfer of data

1,000 pieces

 

II.         INSTRUCTIONS TO THE PROSPECTIVE SUPPLIER

  • Form of Quotation

Your quotation must specify and include confirmation of the following:

  1. Adherence to Technical Specifications. Bidder shall confirm that items meet or exceed the technical specifications listed above.  
  2. Availability of Items.  Bidder shall confirm that all input items are currently available for use/purchase in Ghana. 
  3. Nationality of Bidder.  Bidder must provide a valid business, employer or tax identification document that demonstrates it is legally registered for business in a Code 937 country. 
  4. Quotation Validity – must be valid for no less than 60 calendar days.
  5. Bidder Eligibility – must be eligible to participate per E.7 of this RFQ
  6. Price for each item.

 

  • Evaluation Factors

Quotations will be evaluated on a Lowest Price Technically Acceptable basis, as set forth below.  Global Communities shall first evaluate the non-price elements of the quotation to determine whether they are acceptable or not acceptable.  In conducting its evaluation, Global Communities may seek information from any source it deems appropriate to obtain or validate information regarding acceptability of Supplier’s quotation.  Award will be made to the technically acceptable quotation with the lowest evaluated price.

  1. Adherence to Technical SpecificationsAcceptable/Not Acceptable
  2. Availability of ItemsAcceptable/Not Acceptable
  3. Nationality of Bidder per E.3 above Acceptable/Not Acceptable
  4. Quotation valid for no less than 60 calendar daysAcceptable/Not Acceptable
  5. Eligible to Participate per E.7 belowAcceptable/Not Acceptable
  6. The formula for evaluating price is as follows:

S = 100 x LP/ OP, where “S” is the score, “LP” is the lowest price, and “OP” is the offered price under consideration.

 

  • Questions on this RFQ

Questions should be sent by no later than 12:00 noon of 16th June 2017 via email only to: This email address is being protected from spambots. You need JavaScript enabled to view it.. Any information given to one Bidder concerning this RFQ will be furnished to all Bidders as an amendment to this RFQ. In pursuance of this, interested bidders may submit an expression of interest to the same address.

 

  • Contract Award

The Bidders should submit its best offer initially as Global Communities intends to evaluate quotations using the evaluation factors listed above and make an award without discussions.  However, Global Communities reserves the right to conduct discussions if, following the evaluation, Global Communities deems it necessary.

 

  • Terms and Conditions

 

1.   Financing of awards resulting from this RFQ will be through the U.S. Agency for International Development (USAID).  Awards financed by USAID may be subject to prior approval requirements.

2.   The authorized geographic code for this procurement is Code 937 which means the U.S., Ghana, and developing countries. The list of USAID-approved developing countries can be obtained from this internet address: http://www.usaid.gov/policy/ads/300/310maa.pdf

3.   Items must be available for use/purchase in Ghana at time of contract signing. Bidder may not import the items from a country outside of the authorized geographic code prior to contract signing for the purposes of circumventing this requirement.

4.   The supplier must be registered for business and operating in a Code 937 country.  

5.   Global Communities is a tax exempt organization; therefore, no taxes should be assessed on the price of the items.  Tax exemption certificate is available upon request.

6.   Global Communities reserves the right to accept or reject any quotation, and to cancel the bidding process and reject all quotations, at any time prior to award, without thereby incurring any liability to Bidders or any obligation to inform Bidders of the grounds for Global Communities action.  

7.   Global Communities complies with U.S. Sanctions and Embargo laws and Regulations including Executive Order 13224 on Terrorist Financing, which effectively prohibit transactions with persons or entities that commit, threaten to commit or support terrorism. Any person or entity that participates in this bidding process, either as a prime or sub to the prime, must certify as part of the bid that he or it is not on the U.S. Department of Treasury Office of Foreign Assets Control (OFAC) Specially Designated Nationals (SDN) List and is eligible to participate. Global Communities shall disqualify any bid received from a person or entity that is found to be on the List or otherwise ineligible.

      (b)  Firms or individuals that are included on the Excluded Parties List System (www.epls.gov) shall not be eligible for financing and shall not be used to provide any commodities or services contemplated by this RFQ.

8.   Any changes to this RFQ shall be through amendment.  Copies of amendments will be furnished to all prospective Suppliers.

9.   Quotations shall be submitted by email to This email address is being protected from spambots. You need JavaScript enabled to view it. or hard copies to Global Communities, #63 Tripoli Street, East Legon-Accra by 12:00 noon of Monday, 19th June 2017.

10.  The selected firm shall submit a complete sample of the communication package for inspection/approval before production of the entire assignment.

11. The entire package shall be completed and delivered latest by 12:00 noon of Wednesday, 5th July 2017.

 

[end of RFQ]

FIELD OFFICES

Accra (Main) Tamale
#63 Tripoli Street, East Legon - Accra USAID RING Office
GPGPS: GA-334-2431 Jisonaayili-Tamale
+233 (0)302544004/+233 (0)540122313  
+233 (0)540122314