Date: 29th   May 2018



Cooperative Housing Foundation

doing business as Global Communities

Prospective Suppliers

Special Instructions

Delivery Terms

All quotations must be submitted on company letterhead, must include Supplier’s legal address, must be stamped, and must be valid for no less than 60 calendar days.

East Legon, Accra

Quotation Submission Date:

Submit Quotation to:

Terms of Payment:

No later than 12:00noon (UTC) of 7th June 2018

The Country Director

Email:  This email address is being protected from spambots. You need JavaScript enabled to view it.

Phone: 0302522568

100% upon delivery, and acceptance






Description/Technical Specifications



Printing of YIEDIE’s Revised Training Curriculum-Manual

Cover: Full colour 300gsm chromocote

Inner pages print: all black with 8 pages in colour

Pages: 200

Paper size: Landscape A-4

Paper stock: Artpaper 135gsm

Finishing: Perfect binding

1,500 copies


Printing of YIEDIE’s Revised Training Curriculum-Participant Workbooks

Cover: Full colour 300gsm chromocote

Inner pages print: all black with 5 pages in colour

Pages: 100

Paper size: A-4 Portrait

Paper stock: Bond paper 75-81gsm

Finishing: Perfect binding

2,000 copies



Form of Quotation

Your quotation must specify and include confirmation of the following:

  1. Adherence to Technical Specifications. Bidder shall confirm that items meet or exceed the technical specifications listed above.  
  2. Source of inputs.  Bidder shall confirm that the items are available for purchase in a Code 937 country, which are: The United States, Ghana, and developing countries. See E.2 below for more on developing countries. 
  3. Nationality of Bidder.  Bidder must provide a valid business, employer or tax identification document that demonstrates it is legally registered for business in a Code 937 country. 
  4. Quotation Validity – must be valid for no less than 60 calendar days.
  5. Bidder Eligibility – must be eligible to participate per E.7 of this RFQ
  6. Price for each item.
  7. Delivery Schedule. Bidder must specify when items will be delivered at named destination.


Evaluation Factors

Quotations will be evaluated as described below.  Global Communities shall first evaluate mandatory factors on Acceptable/Not Acceptable basis to determine whether they meet the stated requirements. The quotation that passes all mandatory requirements and earns the most points out of 100 will be determined to offer the best value to Global Communities and USAID.  In conducting its evaluation, Global Communities may seek information from any source it deems appropriate to obtain or validate information regarding the Supplier’s quotation.

  1. Adherence to Technical SpecificationsAcceptable/Not Acceptable
  2. Source of Items per A.2 above Acceptable/Not Acceptable
  3. Nationality of Bidder per A.3 aboveAcceptable/Not Acceptable
  4. Quotation valid for no less than 60 calendar daysAcceptable/Not Acceptable
  5. Eligible to Participate per E.7 belowAcceptable/Not Acceptable
  6. Delivery Schedule30 points

The formula for evaluating price is as follows:

S = 70 x LP/ OP, where “S” is the score, “LP” is the lowest price, and “OP” is the offered price under consideration.


Questions on this RFQ

Questions should be sent by no later than 12:00 noon (UTC) of 4th June 2018 via email to: This email address is being protected from spambots. You need JavaScript enabled to view it. only. Any information given to one Bidder concerning this RFQ will be furnished to all Bidders as an amendment to this RFQ.


Contract Award

The Bidders should submit its best offer initially as Global Communities intends to evaluate quotations using the evaluation factors listed above and make an award without discussions.  However, Global Communities reserves the right to conduct discussions if, following the evaluation, Global Communities deems it necessary.


Terms and Conditions

  1.  Financing of awards resulting from this RFQ will be through the U.S. Agency for International Development (USAID).  Awards financed by USAID may be subject to prior approval requirements.
  2. The authorized geographic code for this procurement is Code 937 which means the U.S., Ghana, and developing countries. The list of USAID-approved developing countries can be obtained from this internet address: http://www.usaid.gov/policy/ads/300/310maa.pdf
  3. Input Items must be available for purchase in a Code 937 country at time of contract signing. Bidder may not import the items from a country outside of the authorized geographic code prior to contract signing for the purposes of circumventing this requirement.
  4. The Bidder must be registered for business and operating in a Code 937 country.  
  5. Global Communities reserves the right to accept or reject any quotation, and to cancel the bidding process and reject all quotations, at any time prior to award, without thereby incurring any liability to Bidders or any obligation to inform Bidders of the grounds for Global Communities action. 
  6.     (a) Global Communities complies with U.S. Sanctions and Embargo laws and Regulations including Executive Order 13224 on Terrorist Financing, which effectively prohibit transactions with persons or entities that commit, threaten to commit or support terrorism. Any person or entity that participates in this bidding process, either as a prime or sub to the prime, must certify as part of the bid that he or it is not on the U.S. Department of Treasury Office of Foreign Assets Control (OFAC) Specially Designated Nationals (SDN) List and is eligible to participate. Global Communities shall disqualify any bid received from a person or entity that is found to be on the List or otherwise ineligible.

(b)  Firms or individuals that are included on the Excluded Parties List System (www.epls.gov) shall not be eligible for financing and shall not be used to provide any commodities or services contemplated by this RFQ.

  1. Any changes to this RFQ shall be through amendment.  Copies of amendments will be furnished to all Bidders.


[end of RFQ]


Accra (Main) Tamale
#63 Tripoli Street, East Legon - Accra USAID RING Office
GPGPS: GA-334-2431 Jisonaayili-Tamale
+233 (0)302544004/+233 (0)540122313  
+233 (0)540122314